One site plan, per-day occupancy
Your map is drawn once. Each festival day or weekend carries its own assignments and payment status, so the plan never gets duplicated to answer a per-day question.
For multi-day festivals
Vendor management for multi-day and multi-weekend festivals
Festivals that run several days, several weekends, or several times a year. Track booths per day, sell full-run or single-day, and keep one map across the whole event.
- How it runs
- Consecutive days, repeated weekends, or a recurring annual series
- Typical examples
- Renaissance faires running eight consecutive weekends · County and state fairs with a ten-day midway · Music festivals with different vendor rosters each day
What FestKit does for multi-day festivals
FestKit is vendor management software for multi-day festivals: booths are tracked per festival day or weekend, so a vendor can work three days of a five-day run without blocking the other two.
One system, every audience
The same event, purpose-built for each job
Organizers + staff
Plan it, then run it on-site
Draw stalls, power, entrances, and walkways to scale on your real location. Use audience-specific layers and notes to turn that same plan into a staff map for load-in and day-of operations.
Vendors
Apply, pay, done. On a phone.
Vendors apply to the opportunity that fits, upload their permit, and pay at the point you choose: with the application, or once you approve them. They keep a link back to their own page to edit details or settle a balance later.
Attendees
The same map, for your shoppers
Your site plan becomes a browser-based public map: search a vendor, find the nearest restroom, see today's lineup, and receive live announcements. Real coordinates let attendees see where they are on the site.
What breaks without it
- Vendors who only work the weekend, in the same booth grid as full-run vendors
- Duplicating the entire site map per day just to track who is where
- Load-in lists that do not match what was actually sold
- Selling a “full event” booth then having to unpick it when a vendor drops a day
How FestKit handles multi-day festivals
Full-run and single-day in one inventory
Sell a full-run booth as a bundle and single days separately. A booth is only sellable for days it is genuinely free, on both paths.
Per-day rosters for load-in
Every day has its own confirmed roster, so gate lists and load-in sheets reflect that day, not the whole event.
Applications, approvals, and payment in one flow
Vendors apply for the dates they want; approving assigns the exact booth on those dates and sends the payment request.
Ways to sell it
Price the season, the weekend, or the day
A booth on a date is the unit you sell. Bundle every date into one price, or publish them individually. The same booths stay correctly available across both.
Full run
Every day of the festival, bundled
Weekend only
Saturday and Sunday, the highest-demand block
Single day
One day at a time for smaller vendors
Common questions
- How do I manage vendors for a multi-day festival?
- Give the event a date block for each day or weekend, then track booths per date block. A vendor assigned Saturday and Sunday leaves that booth free and sellable on Friday, and each day keeps its own roster and payment status.
- Can vendors book a whole season instead of one date at a time?
- Yes. In FestKit a booth on a specific date is the unit you sell, so you can bundle every date of the season into one offer with a single price, or publish one offer per date and let vendors pick. Many organizers list both (a season pass and a drop-in day rate), and the same booth stays correctly available for whichever dates are unsold.
- Can different vendors use the same booth on different days?
- Yes. The unit of inventory is a booth on a date, so the same physical booth can be assigned to different vendors on different days of the same festival.
- What stops two vendors from booking the same booth on the same day?
- Every booth-date is held the moment a vendor starts checkout, so it disappears from the public listing while they pay. Checkout holds last 24 hours and approval holds last 3 days; if payment does not land, the hold expires and the booth returns to the pool automatically.
Free to list · Free to take applications
Run your season without the spreadsheet.
Add your dates and start taking multi-day festivals applications for free this afternoon. The site plan is there when you want it.
Start free · No credit card