Features
Eight tools that work together: plan your site, manage vendors, send broadcasts, coordinate your team with the event feed and staff map, and publish a live map for attendees.
Design your festival layout on a real map.
Drag and drop stages, tents, fences, and infrastructure onto a satellite or street map. Everything is to scale. No guessing distances.
Organize your plan with layers: infrastructure on one, vendors on another, VIP areas on a third. Toggle visibility per layer. Color-code zones.
Draw polygons and get instant area and perimeter calculations. Set dimensions on rectangles. Give your permit office something they'll actually approve.
Start from a blank map or reuse last year's layout. Save common structures as presets: 10x20 tent, food truck bay, stage footprint.
Applications, assignments, and communication, tied to the map.
Share a public application link. Vendors fill out their info: business type, menu, certifications, setup needs. Everything lands in one place.
Assign vendors to specific spots on your site plan. Drag to reassign. Vendors see exactly where they go: booth number, neighbor info, load-in directions.
Track every vendor through your pipeline: applied, approved, assigned, confirmed, paid. Filter and sort by status, type, or zone.
Each vendor gets a portal to view their assignment, update their info, and upload required documents. No more chasing emails.
One email to every vendor. Personalized, on-brand, no BCC disasters.
Build emails visually with blocks: headers, text, buttons, images, dividers, and a branded footer. No HTML knowledge needed. Looks professional on every device.
Personalize every email with vendor-specific data: vendor name, contact name, spot assignment, event details. Each vendor receives a tailored email, not a generic blast.
Send to all vendors, or filter by event, vendor type, application status, or spot status. Add or exclude vendors manually for precise control.
Preview the rendered email with real merge data before you send. Fire off a test to your own inbox. Send immediately or schedule for later.
Real-time alerts and messages for everyone on-site. Attendees and staff.
Post schedule changes, weather alerts, or gate openings. Attendees and staff see them instantly on the map. No app download, no push notification setup.
Keep critical info at the top of the feed: parking instructions, emergency contacts, WiFi passwords. Pin and unpin as the day evolves.
Attendees see the feed on their interactive map. It's the first thing they check when something changes: rain delay, stage swap, food truck sellout.
Staff get the same feed on their operational map, plus internal-only messages. Coordinate without walkie-talkies or group texts.
Your team's real-time view of the festival, with the feed built in.
The same interactive map your attendees use, but with staff-only layers: staging areas, equipment locations, back-of-house routes, emergency exits.
The event feed is embedded right in the staff map. Post updates, read alerts, and coordinate without switching apps or checking a separate channel.
Assign zones to team members. Everyone knows their area, sees the full picture, and can flag issues to the whole team in one tap.
When the festival is live, the staff map is your operations hub. See the site, communicate with the team, and react to changes, all in one view.
Your whole team, one map, zero version conflicts.
See who's editing what in real time. Colored cursors show team members' positions on the map as they work.
Admins edit everything. Managers handle vendor assignments. Viewers see the plan without accidentally moving the main stage.
Every edit is tracked. See who moved what, when, and why. Roll back changes if something goes wrong on site day.
Stop exporting, attaching, and hoping everyone has the latest version. One URL, always current, always shared.
A live, interactive map on every phone. No app required.
When your plan is ready, hit publish. Your attendees get a shareable link to a mobile-optimized interactive map. No app store, no download.
Attendees search by name, category, or type. Find the nearest bathroom, their favorite food truck, or the stage their friend is performing on.
Move a vendor on your plan and the attendee map updates automatically. Rain plan? Swap the layout and everyone sees the change instantly.
On Flagship and Producers plans, the attendee map shows your logo, your colors, and no FestKit branding. It's your festival's map.
Every vendor email, handled. So you can focus on the festival.
Each event gets its own email address (yourfest@vendors.usefestkit.com). Vendors email it directly, and every thread lands in your inbox automatically.
The AI reads your knowledge base and drafts responses to common vendor questions: load-in times, spot details, payment info. Review and send in one click.
When the AI can't answer, it escalates to your team with internal notes, not a generic 'we'll get back to you.' Your vendors always get a real response.
Full conversation history with collapsible threads. Assign conversations to team members, track status, and never lose a vendor email again.
Join the beta and be one of the first festival organizers to plan, manage, and publish with FestKit.